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Enable others to set up your Meeting Workspaces

This feature requires you to be using a Microsoft Exchange Server e-mail account.

1. Do any of the following:

   Enable someone to create new Meeting Workspaces for you

   • Make sure that person is granted rights on the parent Microsoft Windows SharePoint Services Web site under which the Meeting Workspace will be a subsite. To do this, contact the administrator of the parent site.

   Enable someone to link to an existing Meeting Workspace that you created

   • From the Meeting Workspace, give that person permissions by assigning them to the Administrator site group. For more information, see Help in the Meeting Workspace.
2. Give the person who will be setting up the workspace for you access to your default Calendar, and enable them to send meeting requests on your behalf. You can do either of the following:

   Assign someone as your delegate

   1. On the Tools menu, click Options, and then click the Delegates tab.
   2. Click Add, and then in the Type Name or Select from List box, enter the name of the person you want to make your delegate. Click Add, and then click OK.
   3. In the Calendar box, select Editor.
   4. Leave the Delegate receives copies of meeting-related messages sent to me check box selected.
   5. To send a message to notify the delegate of their permissions, select the Automatically send a message to delegate summarizing these permissions check box.

   Share your Calendar folder with someone

   1. In Calendar, in the Navigation Pane, click Share My Calendar.
   2. Click Add.
   3. In the Type Name or Select from List box, enter the name of the person you want to grant sharing permissions to.
   4. Click Add, and then click OK.
   5. In the Name box, click the name of the person you just added.
   6. Under Permissions, select one of the following permission levels: Owner, Publishing Editor, or Editor.
   7. Make sure at least the Create items and Read items check boxes are selected.
   8. Under Edit items and Delete items, make sure All is selected.

      Note  Regardless of the permissions you assign, the details of any item marked Private will not be displayed to other people.

Note  The person working on your behalf must be online to access your calendar when creating the meeting request and workspace.